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Embassy of Belgium Manila, Philippines 
Embassy of Belgium in Manila
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    Visa & Legalizations

    Legalization of documents
    This is the procedure to follow in order to legalize documents at the Embassy of Belgium

    When to submit your documents, how much will it cost?

     

    Documents for authentication (legalization) can be submitted at the Visa Counter of the Embassy, twice a week, on Tuesday and Thursday between 10 and 11 AM or in the Honorary Consulate in Cebu (in consultation with the responsible persons of the Consulate and only for Belgian citizens registered in the Embassy's population registries)

     

    Authenticated documents will be released after 1 week (longer if lodged in Cebu because of the postal delays) to the applicant unless further verification is deemed necessary.

     

    There are no age limits to a document to be accepted for authentication, as long as the Embassy is in possession of the specimen of signatures we will attest. One should however observe that some Belgian administrations (for example Belgian Embassies, some communes, ...) do not accept documents older than six months after authentication by NSO (National Statistics Office) and DFA (Department of Foreign Affairs)

     

    For the cost please refer yourself to the updated consular fees/rates on our website

     

    Which documents, How to proceed?

     

    ·          The Embassy can only authenticate Philippine documents drafted and signed by local authorities in the Philippines.

    ·          Belgian documents have to be authenticated by SPF Foreign Affairs in Brussels to be accepted in the Philippines.

    ·          Philippine documents drafted abroad can not be accepted for authentication by the Embassy in Manila.

    ·          All Philippine documents must be authenticated by Department of Foreign Affairs BEFORE you submit them to the Embassy.

    ·          Civil Registry documents such as Birth Certificates, Marriage Certificates, Certificates of Non-Appearance in the National Indices of Marriages or Single Status Certificates should be registered at the National Statistics Office main office in Quezon City.

    These documents should also be printed on NSO Security Paper before having them authenticated by DFA.  Local Civil Registry formats printed on NSO Security Paper will not be accepted for authentication.

     

    ·          Philippine diplomas or degrees need certification by the Commission on Higher Education (CHED) before authentication by DFA.

    ·          You can have your own signature legalized on a document only in the Embassy in Manila and only if you sign the document in the Embassy.

    Where?

     

    Office of the Civil Registrar -  National Statistics Office- G/F Vibal Bldg. Cor. EDSA & Times Street - West Triangle, Quezon City - (8 AM to 12 noon and 1 PM to 5 PM) - Tel No.  926-7333 - NSO Helpline Plus 737-1111

    Department of Foreign Affairs - Authentication Division, Consular Services - Old ADB Building, Roxas Boulevard  - Pasay City - 8 AM to 12 noon and 1:30 PM to 5 PM - Tel No. 834-4000 

    Address of the Embassy of Belgium - 9th Flr. Multinational Bancorporation Centre - 6805 Ayala Avenue,  Makati City - (10 AM to 11 AM) - Tel No. 845-18-69

    Important Reminders

    In some cases, an official verification of the documents may be requested before authentication.

     

    In some exceptional cases (when serious doubt exists on the authenticity of the documents) a more thorough investigation about the document could be requested.

     

    If you cannot come in person to the Embassy and wish to delegate a representative, the following is required:

     

     

    ·          Authorization letter (power of attorney) from the owner of the document stating the purpose of authentication and the name of the representative

    ·          Photocopy of the data page (1st page) of the owner’s passport and of the page showing the latest visa issued by the Embassy of Belgium

    ·          Photocopy of the owner’s ID card in Belgium (if any).  However, if the purpose of authentication is naturalization, this requirement is A MUST.

    ·          In case the Filipino applicant has been living abroad for some time, his/her documents should only cover the period when he/she was present in the Philippines.

    ·          Documents for authentication which are part of a visa application have to be submitted during the visa interview.

     


     
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