The application file should contain following documents:

1 visa application form + 2 recent photos. The application form has to be signed by the applicant

1. A valid travel document (passport) in which a visa can be affixed. This travel document must be valid for three months longer than the visa.

2. A visa application form correctly filled in and signed together with two recent passport photos bearing a true likeness to the applicant.

3. Proof of registration or a registration permit for a full course in a higher education establishment in Belgium.

4. Proof of sufficient financial means:

The minimum monthly required amount is currently €604

The financial means can be proven by:

1.      an official Belgian scholarship

2.      Financial attestation/certificate from the university indicating that sufficient funds have been deposited on their account to cover expenses for the first academic year (contact the university for guidance on how to start this procedure)

3.      A formal obligation (annex 32)

This formal obligation has to be legalized and following documents have to be joined: 

- Copy of the ID of the subscriber

- Family composition certificate of the subscriber detailing the number of family member’s he/she is already financially responsible for.

- Salary slips of the last three months of the subscriber

A person subscribing a formal obligation annex 32 should have a monthly income of at least 973€ + 150€ for each dependant family member + €604 for the student

5. A medical certificate filled by the doctor designated by the Belgian embassy.

6. A certificate of good conduct (INTERPOL Kampala) if you are over 21 (or 18 if you are going to study at a private educational establishment) dating from no more than six months prior to the date of application and covering the past 5 years.

7. Proof of transport arrangements ticket: as soon as your visa application has been approved, you must submit a ticket (in your name and non-transferable) in order for the visa to be issued. You only need submit the ticket and travel insurance policy once the Belgian embassy or consulate informs you that your visa has been granted. This is to avoid unnecessary expense on your part. However, the embassy or consulate may ask you to submit proof that a ticket has been reserved.

8. Questionnaire Studies (issued by the embassy)

The documents listed above are only the basic documents to be submitted in all cases. Additional documents may be requested by the embassy or consulate.

Official documents issued abroad must be legalised or bear an apostille, depending on the country whence they originated, unless a treaty provides for exemption from this process.

Documents issued abroad in a language other than Dutch, English, French or German must be translated by a sworn translator.

2. PROCESSING THE APPLICATION

In some cases, the visa application procedure may take a long time so you should submit your application as early as possible. For a short stay, you should normally apply for your visa three to four weeks prior to departure.   

When the application is complete, it is sent in some instances to the Immigration Service at Federal Public Service Home Affairs in Belgium, which decides whether or not a visa may be issued (Chaussée d'Anvers 59B Antwerpsesteenweg,   B-1000 Brussels, Tel.: +32 (0)2 793.80.00, helpdesk.dvzoe@dofi.fgov.be).